Reservation confirmation: Reservations will be confirmed upon receipt of this agreement completed along with the 50% of the Total rental amount Deposit on Page 1 of this agreement. Final payment is due 30 days prior to arrival. Payments can be made online at our website thru PayPal. All payments must be sent thru the secure PayPal site, we no longer accepts checks of any kind. If requested dates are within 30 days or less to arrival, FULL rental amount is due to secure a cottage. Please see the Rates page for information on minimum stays as they vary as well as arrival day requirement during high season months. For stays less than one week, the full amount of the rental is due to make reservation, the 50/50 rule does not apply.
Terms and Conditions: The signing and submission of a seasonal rental agreement to SunTiki Cottages confirms the terms and conditions set out below and shall be binding on all persons stated on the form. Once SunTiki Cottages has confirmed a reservation, the named person(s) will be responsible for the Total Rental Amount as agreed on Page 1. the remaining balance is due 30 days prior to arrival. If the balance is not paid in accordance with these booking conditions, we reserve the right to cancel your booking and under these circumstances your reservation deposit will be forfeited. Adult making the reservation cannot make reservations for children and must occupy the cottage during reservation period.
Security Deposit: A refundable security deposit of $150 is added to the Total Rental amount and will be refunded to the person named upon inspection of the cottage after departure. We reserve the right to charge any damages to the cottages or missing items without advance notice. In the event of excess damage, the named person on this booking form will be held responsible for all costs of repair. Please...enjoy our cottages, but return them to us undamaged and in a clean-like condition. Loss of Key/lockout charge: $75.00.
Cancellations: Once a seasonal rental agreement has been received and deposit paid, the following cancellation policy applies to all cancellations regardless of reason:
Cancellations with 60+ days notice: Refund of deposit paid LESS a $150 cancellation fee. Cancellations 59 days or less: No refund due unless we are able to re-rent the cottage for the original reservation dates. If re-rent is possible, any difference in rate and a $150 cancellation fee will be withheld from the deposit. If reservation is made within 30 days to arrival or less and then cancelled, no refund will be provided. NEW: Refunds are subject to a 3% refund fee if made thru Paypal. Paypal has recently added this fee to all accounts. We absorb the incoming 3% fee but cannot absorb the cancellation/refund fee's. Cancelled reservations cannot be re-instated under the old rental agreement, a new one must be submitted and cancellation fee's are not transferrable. SunTiki Cottages strongly recommends the purchase of travel insurance especially if travelling during the known Hurricane season, which runs between June 1 and November 30 of each year. Travel insurance can be purchased online at several websites such as Travelex-insurance.com or by calling 1-800-228-9792 There are many travel insurance companies so shop around.
Responsibilities: All persons on this booking form are responsible for the care of the property and it's contents and are fully expected to take reasonable care of including the locking of all doors and windows and emptying the trash each evening. At the end of the rental period, all utensils, carpets, furnishings, walls and fittings must be left clean and tidy. If the cottage is not left in a clean-like condition, an additional cleaning charge will be assessed. It is the guests responsibility to notify us immediately of any sudden equipment failure and or any other problem so that reasonable action can be taken to rectify the situation. Should you simply leave and not give us the opportunity to correct the situation, no compensation will be made.
Party size and Conduct: SandCastle cottage is equipped to sleep 8 persons, Sunset cottage 4 persons, Tiki Cottage 4 persons and Castaway cottage 2 persons. Only the persons listed on the booking form are allowed on site and in the cottage. Adult making reservation must occupy the cottage during the requested dates. No additional friends, family or guests are allowed on the property without the advance approval of SunTiki cottages. NO loud parties or gatherings of any kind are allowed while a guest of SunTiki Cottages. Nudity is not allowed by city code. Failure to abide by this rule will make the booking void and no compensation will be paid. If a party is is discovered, you will be asked to immediately leave the premises and no compensation will be made. This is a non-negotiable rule and will be enforced. Our cottages are monitored daily by a local agency as well as by video monitoring.
Smoking and Pets: Smoking is not allowed inside any SunTiki Cottage. Smoking is allowed outdoors and we ask that all cigarettes be disposed of properly to maintain a clean beach atmosphere. Smoking inside a cottage will result in the total loss of your security deposit paid. No pets are allowed inside any SunTiki Cottage, and, if a pet has been kept inside a cottage, your security deposit will be forfeited.
Insurance: It is strongly recommended by SunTiki Cottages that all members of the party are covered by adequate travel insurance which carries adequate protection against delays and cancellations, as well as for all personal belongings.
Parking: Sunset and Tiki cottages have been allotted (1) one parking space in front of each cottage. Castaway has (1) space in the center driveway. SandCastle has 4 spaces. Parking for additonal vehicles of family/friends or over-sized vehicles or recreational items such as jetski's or boats will have to be accommodated off site at the guests expense. We cannot accommodate vehicles of day guests, (friends you invite down to visit while you are a guest) even for a short amount of time. Day Guest vehicles will have to be parked off site. We do not advise the parking of any vehicles or items on any adjacent owners land,or in the beach access, for any amount of time, as we do not have any agreement to do so and towing/ticketing may result. The owners of SunTiki cottages will not be held responsible for any towing/ticketing charges as such. Parking vehicles in the beach access will result in ticketing by sheriff and towing.
Video Surveillance: Our property is under video surveillance 24/7 for guest security and to prevent any un-authorized use of pool and spa by individuals not guests of SunTiki cottages.
Liability: The owners of SunTiki Cottages, accept no responsibility whatsoever for death,personal injury, accidents,loss or damage to persons or personal belongings however caused. The use of all accommodations and amenities is totally at the users own risk. Children must be supervised by responsible adults when occupying a SunTiki Cottage. The owners cannot accept any lliability for any loss of rental time due to flight delays or cancellations, industrial disputes or any events outside our control, including acts of God not limited to earthquakes, tropical storms, hurricanes, man-made disasters or any weather related event. The owners cannot accept responsiblity for the sudden failure of cottage equipment, but will take immediate reasonable action to recitify the situation upon notification by the guests
Pool/Spa/Hot Tub: SunTiki Cottages now offers a pool/spa which is shared among our four cottages, and the use of the pool/spa is at your own risk. There is NO lifeguard on duty and all children are to be supervised by responsible adults. Nudity is not allowed by city code. All posted rules at the pool/spa are to be adhered to. Do not leave valuables unattended in the pool area. Beach access gate must remain closed/locked at all times. The pool&spa is serviced weekly. Outdoor showers and cleansing products have been provided to remove beach sand, suntan lotions, creams and fragrances prior to entering. Please respect all cottage renters when using facility, and please adhere to posted hours of operation. When done using pool, please remove personal items so that other guests may use pool area. Please keep children away from pool equipment and do not attempt to change any valve, lighting, heater or pool settings. Broken or changed valves/timers/filters due to such abuse will render the pool/spa useless, and SunTiki Cottages will not be held responsible financially for such an occurence or loss of guest use. If you see anyone attempting to alter the pool equipment, please notify SunTiki Cottages immediately.
Emergency contacts: 813-254-5213 813-785-6222